Open a new email in your Microsoft Outlook application. How to set up client-side signatures in Microsoft Outlook On a desktop For larger organisations it would quickly become unwieldy. This could be a useful option if you are a very small business with just a few people and devices. Setting up client-side signatures means that each individual needs to manually add the signature to their Outlook application, on each device they use. The following instructions are based on Outlook 365, but the steps are the same, or very similar, in older versions of Outlook. There are two ways of setting up automated signatures in Outlook: 
Setting up automatic email signatures saves time and creates a consistent ‘on brand’ message to go out with each communication.
And, of course, it tells the reader who you are!. It’s an opportunity to reinforce your brand and promote your marketing messages. It contains important contact information your reader might need (such as your phone number). Having a smart, customised, consistent signature at the bottom of your emails is very beneficial: If your message is addressed to someone within the HSC system, the message will be delivered normally.Learn: How to add automatic signatures onto Microsoft Outlook emails A validation code will be sent to the recipients email address, whcih they must enter in the Validation Code Box.ĭownload Secure Email Instructions. If your message is addressed to someone outside of the HSC email system, the recipient will be required to register for a Proofpoint Secure Email Account. How it WorksĪdding *secure* anywhere in the subject line tells the email system to encrypt your message. 
Security awareness and good security practices, along with technical tools like this one, can help ensure public trust and confidence in the security of the HSC’s information systems. Secure email is just one part of the HSC’s IT security program, which consists of policies, security strategies and a work plan, in support of the HSC’s missions. HSC users who send ePHI and other confidential information using secure email should exercise good security awareness and send only the minimum necessary amount of information to authorized recipients. External recipients can also use secure email to safely send reply messages back to the HSC sender. Recipients of encrypted confidential email must maintain the security of the information by storing it in approved areas and forwarding it only to authorized recipients using the encrypted reply or forward option. Within this tool, secure email protects messages in transit over the Internet. Secure email is a system component that allows you to securely send and receive messages containing ePHI and other types of confidential information.
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